Meadowlark Park Community Association
Hall FAQ
Already been through our hall information? Please feel free to peruse these Frequently Asked Questions.
- What is the hall's legal capacity?
- Does the hall have a kitchen?
- Are tables and chairs included?
- Is there parking?
- What if I have to cancel?
- What do you mean you're "going to cash the damage deposit cheque?" Can't you just hold on to it?
- What if I lose my key?
- Do you allow raves?
- Do you allow candles?
- If my group is suitable for your hall and we make a long-term commitment, will you give us a break on the hourly rate?
- If I serve alcohol, but don't charge for it, do I have to get a permit?
Q: What is the hall's capacity?
A: 80 upstairs, 50 downstairs.
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Q: Does the hall have a kitchen?
A: Yes. Both the upstairs and downstairs kitchens are very residential in nature, with stove, fridge and microwave. They also boast a 100 cup coffee urn and a pass-through counter for safety. The pass-through upstairs also has a hot/cold bar sink. Check out our hall Photo Gallery for pictures.
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Q: Are tables and chair included?
A: Yes. There are approximately 80 chairs upstairs and 25 downstairs. There are approximately 22 tables upstairs - fourteen downstairs. We do plan to add more as and when we can afford to.
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Q: Is there parking?
A: Yes. The hall parking is at the rear. Access to the hall from the parking lot is via a footpath on the west side of the building. We ask that patrons DO NOT walk up the alley side as we cannot guarantee to clear it of snow and ice and walking there only tracks dirt into the building.
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Q: What if I have to cancel?
A: We understand that this sometimes happens, however if you cancel your booking without decent notice we can find ourselves unable to rent the space for your time slot - this leaves us with costs. Every contract has a cancellation clause built in to it. If you need to cancel your booking and do not provide us with at least 20 days written notice we will deduct $200 from your paid rent, or from your damage deposit if the rent has not yet been paid. Yes, Email is sufficient.
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Q: What do you mean you're "going to cash the damage deposit cheque?" Can't you just hold on to it?
A: No. We are continually learning; in the past we would just hold deposit cheques in hand, then, when damage was done, it was already stop-paid by the time we got to the bank. It only takes one or two events like this to tell you that the deposit needs to actually be in our account. Thus, it's now a basic condition of our good-faith relationship with all our tenants that we will cash the damage deposit and, provided the hall is returned to us in good condition, return it within appropriate legal guidelines after the rental is concluded.
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Q: What if I lose my key?
A: It's best if you don't. If you do lose your key we have to have the whole building re-keyed (the keys you have). We then have to provide all existing regular hall users with new keys to replace the old ones. We don't specify a dollar amount for this - it depends on what the locksmith charges, and that depends on whether it is an emergency call out, or not. This all takes time, and a $75 charge is added to compensate the hall manager.
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Q: Do you allow raves?
A: No. Our mandate is to allow the use of the hall by respectful groups, recognizing that our nearest residential neighbours are as little as fifty feet away. Raves and other loud get-togethers do not help us achieve this mandate.
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Q: Do you allow candles?
A: Almost never. Candles are a fire hazard. The only circumstance in which candles are allowed is when proof of insurance has been provided in advance. That insurance is to cover any building damage and associated costs that may result from the candle usage. We require that a copy of the insurance policy be attached to the contract before signing.
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Q: If my group is suitable for your hall and we make a long-term commitment, will you give us a break on the hourly rate?
A: Sometimes. It's worthwhile remembering that we have utilities to pay when you are in the building, regardless of how many months or years you plan to use it. Your rent covers our fixed costs. The hourly rate is set to ensure that our non-profit association can operate in the black.
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Q: If I serve alcohol, but don't charge for it, do I have to get a permit?
A: Yes, you do. The Provincial Government sets the rules regarding the serving of alcohol in a public place, and the community hall is indeed a public place. Whether you're charging for the alcohol or not, you will be required to secure a permit from a liquor store before your event. If you intend to serve alcohol, the hall manager will not be able to give you the key to the building until you secure and produce a permit.
Once secured, the permit must be posted visibly on the wall in the location where you are serving the alcohol.
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